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Monday, November 23, 2009

microsoft word

Computer
C= Commonly
O= Operated
M= Machine for
P= Particular
U= Used
T= Trade
E= Education and
R= Research

Computer is a man made electronic device having the capacity of storing data in very high speed. It uses raw data and precedes them. It is used to mathematical operation as well as entertainment. Charles Babbage of England is called father of computer.

Input Process Output
Mouse, Keyboard C.P.U Monitor, Printer, Speaker.


Power Button
Restart Button
Floppy Drive
C.D Rom Drive (R/RW)Central process unit


















1. C.D Rom: This is used to read and write the data into computer

2. Floppy: This is used to transfer the data from one computer to another computer.

3. Power button: This is used to open or close the computer.

4. Restart button: This is used to restart the computer.

How to open Computer?

Ø Press power button
(Press “f1” to continue, “del” to set up bios)
Ø Choose user account and log on (Press Enter Key)

How to close?

Ø Click on start
Ø Click on turn off Computer
Ø Click on turn off

It is now safe to turn off your Computer (Press Power Button More Than 15 Seconds.)

Windows
Windows is a graphic interface developed by Microsoft Company. This helps to run different kinds of application program. There are many versions of windows. Some are:

1. Lotus 6. Wins xp
2. Dos 7. xp professional
3. Win me 8. xp professional
4. Win 95 9. Window vista (2007)
5. Win 98

Folder:
Folder is document storage media, where we can store file, folder and program
How to create new folder?

Right Click on empty area of desktop.
Click on new
Click on folder
Type folder name.
Press enter key.

To rename folder.

Select the folder
Press f2 key in keyboard.
Type the new folder name
Press enter key.

To remove \ delete folder

Select the folder
Press delete key in keyboard.
Choose option. (Yes)
Yes no
To restore deleted document
delete some file
open recycle bin
right click on required file or folder
click on re store
now the file will go to the previous location

To move folder from one location to another location

Right click on required folder of which you want to change the location
click on cut
Right click on required area where you want to place the document
click on paste

To save document in folder.

Open any one application program (start____run_____type wordpad__ok
Design the document
Click on file menu
Click on save or save as
Type the file name in “File name Box”
Select the folder locationClick on save button.

To search files and folder:

Ø Click on start
Ø Click on search
Ø Click on for files and folder
Ø Click on all files and folder
Ø Type the file name or folder name or exe name.
Ø Select the search location
Ø Click on search button.

Some ex. Name:
All pictures*.bmp
*.jpg
*.doc = All word document
*.xls = Excel document
*.ppt = Power point document
*.mpg = Sound files
*.dat = Movie files

Display:

To add wallpaper in desktop:

Click on right side mouse desktop
Click on properties
Click on “desktop” tab.
Select the background style
Click on apply.
Click on ok.

To add more picture in desktop.

Click on right side mouse desktop
Click on properties
Click on “desktop” tab.
Click on browse button
Select the new image location and open it
Click on apply.
Click on ok.

To remove wallpaper in desktop

Click on right side mouse desktop
Click on properties
Click on “desktop” tab.
Choose none option

To add screen saver in computer

1. Click on right side mouse desktop
2. Click on properties
3. Click on “screen saver” tab.
4. Choose the screen saver style in “screen saver style drop down box.”
5. Define wait time
6. Click on apply
7. Click on ok
To add text in screen saver:
1. Click on right side mouse desktop
2. Click on properties
3. Click on “screen saver” tab.
4. Choose “3d text” in “screen saver style drop down box.”
5. Click on setting button
6. Click on “custom text” button
7. Type the text as you want
8. Define the option (color, fonts, size, resolution, speed, motion etc.)
9. Click on ok
10. Define the wait time
11. Click on apply
12. Click on ok
Icon:
Start
2.00
Icon

Desktop area

Task bar area


My Document
My Computer
My Network Place
Recycle bin
Internet Explorer

















To show or hide icon:

Ø Click on right side in desktop.
Ø Click on properties
Ø Click on “desktop” tab
Ø Click on “customize desktop” button
Ø Put the tick mark in particular icon (SHOW) or remove the tick mark in particular icon (HIDE)
Ø Click on ok
Ø Click on apply
Ø Click on ok

To change icon style:

Ø Click on right side in desktop.
Ø Click on properties
Ø Click on “desktop” tab
Ø Click on “customize desktop” button
Ø Select the icon
Ø Click on “change icon” button
Ø Select the icon
Ø Click on ok
Ø Click on ok
Ø Click on apply
Ø Click on ok

To design new icon

Open paint brush program
Process of opening paint brush (Click on start ,click on__run__type pbrush___ click on ok)
Click on file
Click on open
Select the image location and open it
Click on file
Click on save / save as
Type the file name with exe. Name (e.g. 123.ico)
Choose “24 bitmap” in “save as type drop down box”.
Choose the save location
Click on save button
Click on right side in desktop.
Click on properties
Click on desktop tab
Click on customize desktop button
Select the icon style
Click on change icon button
Click on browse button
Select the image location and open it
Click on ok
Click on ok
Click on apply
Click on ok


To hide files and folder:
Click on right side mouse in the folder area
Click on properties
Put the tick mark in hidden button
Click on apply
Click on ok
Open my computer
Click on tools
Click on folder option
Click on view
Choose “do not show the hidden files and folder”
Click on apply
Click on ok.

To Show files and folders

Open my computer
Click on tools
Click on folder option
Click on view
Choose “show the hidden files and folder”
Click on apply
Click on ok.
Click on right side mouse in the folder area
Click on properties
Remove the tick mark in hidden button
Click on apply
Click on ok

To add shortcut in taskbar:

Click on right side mouse in desktop area
Click on new
Click on shortcut
Click on “browse” button
Click on my computer
Click on local disk c: \ (if there is operating system)
Click on program files
Click on Microsoft office
Click on office 11
Select the icon style
Click on ok
Click on next
Click on finished
Click on right side mouse in taskbar
Remove the tick mark in “lock the task bar”
Re-click on right side mouse in taskbar
Click on toolbar
Click on “quick lunch”
Select the desktop shortcut and drag it down into taskbar
Remove the shortcut from desktop.

User account:

Administrator _____________ Power user
Guest user _____________ Normal user


How to create new user:

Click on right side mouse in my computer
Click on manage
Click on local users and groups
Open user folder
Click on right side mouse in user area
Click on new user
Type the new user name in “new user box”
Type the password in “password box”
Retype the same password in “confirm password box”
remove the tick mark in “user must change password at next log on”
put the tick mark in “ password never expire and user cannot change password”
Click on create button
Click on close button
Close the wizard
Click on start
Click on log off…………….
Click on log off
Select the user
Type password and press enter key

To change password in user account

Click on right side mouse in my computer
Click on manage
Click on local users and groups
Open user folder
Select the user account
Click on right side mouse and choose “set password”
Click on proceed button
Type the password in “new password box.”
Retype the same password in “confirm password box.”
Click on ok
Click on ok


To remove /delete user:

Click on right side mouse in my computer
Click on manage
Click on local users and groups
Open user folder
Select the user account
Press delete key in keyboard
Choose option yes

To rename user account:


Click on right side mouse in my computer
Click on manage
Click on local users and groups
Open user folder
Select the user account
Press “F2” in keyboard
Type new name and press enter key

To change user account icon

Open control panel (start____run____type control____ ok.)
Open user account icon
Select the user account
Click on “change my picture” button.
Select the image or to add more picture click on “browse my picture button and select the image location and open it.

To change date and time in the task bar.


Open control panel ( Click on start_______ Click on run_____ Type Control______ Ok)
Double click on date and time icon
Change the date and time
Click on apply _______ Ok



To play media player


Click on start
Click on program
Click on Window Media Player
Click on file
Select the media file location and open it

'
Win word:
Microsoft word is very powerful, advance and useful word-processing software which is developed by Microsoft Corporation, USA. It has all kind of word processing facilities like To create, edit, format, save and print document, to check spellings and grammar, to work with newspaper columns, tables, to add In spite of above-mentioned matters, there are many other features available in WinWord, which help us to furnish a document (e.g. report, letter, essay etc.) in such a way that we can produce the professional outlook. Now a day, WinWord is considered as the best word-processing software.

How to open Microsoft word?
Click on Start menu.
Choose Program
Choose the Ms- Office (or)
Select Microsoft Word 2000/xp
OR
Click on Start Bottom
Choose Run
Then a dialogue box will display.
Type the text "WinWord" into Run box.
Click on OK
Then a dialogue box will display.
Cursor Movement:
Page setup One Page UP.Page Down Go to Page Down.Up Arrow Move One Line Up.Down Arrow Move One Line DownLeft Arrow Move One Character Left.Right Arrow Move One Character Right.End Key Move End of the Line.Home Key Move to Beginning of the line of Document.
FILE MENU
1. New (CTRL +N)
This option is used to create the new document.
Click on File menu and Click on new
Then a dialogue box will be display.
Click on Blank Document.
.
2. OPEN (CTRL+O)
This option is used to open the saving document.
Click on File menu
Choose Open option.
Then a dialogue box will be display.
Choose the required drive from Dropdown list
Choose required file name
Click on Open bottom.
3. Save (Ctrl +S)
Saves the active file with its current file name, Location drive, Create new folder and format.
Click on File menu
Choose Save option.
A dialogue box will display
Type the file name at file name box.
Click on save bottom from current box.
4. CLOSE
To close the current window or current document.
Click on File menu and choose Close option.
5. Exitto exit from current programs
Click on File menu and choose Exit option and click.
6. Save asSaves the active file with a different file name.
Open the saving file.
Click on file menu and choose Save As option.
Then a dialogue box will display.
Type the File name at File Name box
Click on save button.
7. Page setup
This option is used to Sets margins, (Top, bottom, right, left) Paper source, Paper size, (A4, Letter, Custom) Page orientation Style, (Portrait & Landscape) and other layout options for the active file.
Click on File menu and choose Page Setup option.
Then a dialogue box will Display.
Choose the margin from current box. (Left, Right, Top, Bottom, Gutter)
Choose the paper size from current box. (A4 Size, Letter Size, Custom Size)
Choose the Orientation Style. (Portrait & Landscapes)
Click on OK Option.
Note: If you want to always same setting style, then click on Default button from page setup box. And click on Yes
8. Print Preview.
This option is used to see the document in printing styling this option, we can find, how the document is going to be print exactly.
After creation the text, Click on the File menu.
Choose Print Preview option
Define zoom size, as you want.
Then click on Close button from Preview box to go back.

Print: It is used to print the active document.
Click on file
Click on print
Choose the printer name in “printer name drop down box”,
Choose required page range
Eg.All, Current, Pages, No. Of copies)
v Note a. choose all to print all the pages of document.
b. choose current to print opening page.
c. choose pages to define required page e.g 10- 15,20 etc.
v Click on print.
Properties: it shows the status of current document.
v Open a save file
v Click on properties of file menu
v Click on properties tab
(Now there shows states of document e.g created date, no. of pages. No. of word. Character etc.
Recent publication: it shows the recently used or created file list
v Click on file menu
v Click on required file name.
Edit Menu
UndoThis option is used to return to the previous effect.
Type the text and delete the text.
Click on Edit menu and choose Undo option.
RedoTo repeat the last action.
Click on Edit menu and choose Redo option

CopyCopies the selected text or object and puts it required area.
Select the required text or object.
Click on Edit menu and choose Copy option.
Paste.This option is used to insert the Clipboard contents at the insertion point.
Place the cursor pointer at the required area
Click on Edit menu and choose Paste option.
Clear.Performs a forward delete or removes the selection without putting it on the Clipboard.
Select the required text.
Click on Edit menu and choose Select all option.
FindThis option is used to Search any specific or any character, word of the document
Type the text.
Place the cursor at the required area.
Click on Edit menu and choose Find option.
A dialogue box will display
Type the finding word at Find What box.
Clicking the Find Next button from current box.
ReplaceTo replace on word into required word of the document.
Type the text.
Place the cursor at the required area.
Click on Edit menu and choose Replace option.
Type the finding word at Find What box
Type the replacing word at Replace With box.
Click on Replace All button from current box
Click on Yes button
Click on Close button.
Go ToTo go to on page in to required page of the document.
Type the many pages.
Place the cursor at the required page.
Click on Edit menu and choose Go To option.
A dialogue box will display
Type the require page number at Enter page number box.
Click on Go To button from current box.
Click on Close button.
Insert menu:


Page number

To insert page number:

Click on insert
Click on page number
Choose the position (header or footer)
Choose alignment (left, right, and centre)
Click on format button
Choose the number format style
Click on ok
Click on ok


To remove page number:

Double click on page number area
Select the page number
Press delete key in keyboard
Click on “close” button in “header and footer toolbar”

Symbol: It is used to insert different types of art and logo in the current document.
Click on insert
Click on symbol
Type “wedding” in fonts box and press enter key
Choose the art
Clic+
k on insert
Click on close

Date and time: It is used to insert current date and time in active document.
Click on insert
Click on date and time
Choose the date and time style
Click on ok


Break: It is used to break the active page or column
1. Click on insert
2. Click on break
3. Choose page break or column break
4. Click on ok

Text box: It is used to draw the rectangle
Click on insert
Click on text box
Press delete key in the keyboard
Draw the shape and type in it


Diagram: It is used to draw the different types of diagram
Click on insert
Click on diagram
Choose the format
Click on ok.

Picture:

Clip art: it is used to insert designing template picture.

Ø Click on insert
Ø Click on picture
Ø Click on clip art
Ø Click on go button
Ø Select the style

To move picture:

Ø Draw the clip art and select it
Ø Click on format menu
Ø Click on object (picture)
Ø Click on layout tab
Ø Click on in front of text or behind the text
Ø Click on ok

Word art: It is used to type in different types of designing format

Ø Click on insert
Ø Click on picture
Ø Click on word art
Ø Select the design
Ø Click on ok
Ø Type the text
Ø Click on ok

To move word art:

Ø Draw the word art and select it
Ø Click on format menu
Ø Click on object (word art)
Ø Click on layout tab
Ø Click on in front of text or behind the text
Ø Click on ok

From file: It is use to insert image from different file location

Ø Click on insert
Ø Click on picture
Ø Click on from file
Ø Select the image location and location open it


To move picture

Same process like above


Auto shape: It is used to draw the different types of drawing like (rectangle, lines, arrow, love, carton, star etc)

ü Click on insert
ü Click on picture
ü Click on auto shape
ü Choose the style in auto shape in auto shape toolbar
ü Press delete key in the keyboard
ü Draw the shape

To type text in auto shape:

Ø Draw the shape and press right side mouse in auto shape
Ø Choose add text then type

To fill picture in the object: (Word art, Text box, Auto shape, Diagram, Clip art e.c.t)

Draw any one object and select it
Click on format menu
Click on object ( )
Click on “color and line” tab
Choose the “fill effect”
Click on “picture” tab
Click on “select picture” button
Select the image location and open it
Click on insert button
Click on ok
Click on ok

To fill color in object: (Word art, Text box, Auto shape, Diagram, Clip art e.c.t)

Ø Draw any one object and select it
Ø Click on format
Ø Click on object ( )
Ø Click on colour and line tab
Ø Click on fill colour drop down box.
Ø Choose colour
Ø Click on ok


To fill Gradient, Pattern and Texture in the object:

Gradient = It is used to fill two color or pre set color in the object
Pattern = It is used to fill foreground and background color in the object
Texture = It is used to fill designing template in the object.

Draw any one object and select it
Click on format menu
Click on object ( )
Click on “color and line” tab
Choose the “fill effect”
Choose the above option as your requirement
Choose the color
Click on ok
Click on ok
File: It is used to merge two or more than two document in one.
· Click on insert
· Click on file
· Select the document location and open it
· Repeat this process as your requirement.
To crate table of contents
Open a long file
Prepare every heading using enter key
Select every heading
Click on style and formatting of format menu
Click on heading 1
Repeat same process for all heading
Click on reference of insert menu
Click on index and table
Click on table of contexts
Click on ok

Format Menu:

Fonts: It is used to change fonts, font’s style, size, font color, underline, underline color etc.

Ø Type the text and select it
Ø Click on format
Ø Click on fonts.
Ø Define the options. (Fonts, fonts style, size, font color, underline, underline color etc.)
Ø Click on ok

Paragraph: It is used to change the text alignment, line spacing, paragraph spacing etc,

Ø Type the text and select it
Ø Click on format
Ø Click on paragraph
Ø Choose the option. (Text alignment, line spacing, paragraph spacing etc, )
Ø Click on ok

Bullet and numbering

Bullet: It is used to apply bullet in the selected paragraph

Ø Click on format
Ø Click on bullet and numbering
Ø Click on bullet tab
Ø Choose the style
Ø Click on ok

Number: It is used to apply number in the selected paragraph

Ø Click on format
Ø Click on bullet and numbering
Ø Click on number tab
Ø Choose the style
Ø Click on ok

Outline number: It is used to apply sub num/*-ber in the selected paragraph

Ø Click on format
Ø Click on bullet and numbering
Ø Click on outline number tab
Ø Choose the style
Ø Click on ok

Note: To increase the number press “Tab” key and decrease the number press “Shift + Tab” key.

Border and shading:
Border: It is used to apply border in the selected paragraph.

Ø Type the paragraph and select it
Ø Click on format
Ø Click on Border and shading:
Ø Click on border tab
Ø Choose the style and color
Ø Click on ok


Shading: It is used to apply background color in the selected data range

Ø Type the text and select it
Ø Click on format
Ø Click on Border and shading:
Ø Click on shading tab
Ø Choose the and color
Ø Click on ok

Page border: It is used to apply the border on the whole document.

Ø Click on format
Ø Click on Border and shading:
Ø Click on pager border tab
Ø Choose the art
Ø Click on ok

Column: It is used to define the no. of column.

Ø Click on format
Ø Click on column
Ø Type the no. of column
Ø Click on ok

To break column:

Ø Click on insert
Ø Click on break
Ø Choose column break
Ø Click on ok

To change column selection:

Ø Click on format
Ø Click on column
Ø Choose “This Point Forward” on to apply to drop down box.
Ø Choose new column
Ø Click on ok

Tabs: It is used to define the tab stop position.

Click on format
Click on tabs
Define the tab stop value in “tab stop position box”
Click on “set” button
Retype the value
Click on “set” button
Click on ok

To define leader style:

Click on format
Click on tabs
Define the tab stop value in “tab stop position box”
Click on “set” button
Choose the leader style.
Click on ok

To remove tabs:

Ø Click on format
Ø Click on tabs
Ø Click on remove or remove all.

Drop caps: It is used to increase the 1st character in the paragraph.

Ø Type 4/5 line and select the 1st character
Ø Click on format
Ø Click on drop caps.
Ø Choose the style.
Ø Click on ok

To remove drop caps:

Ø Click on format
Ø Click on drop caps
Ø Choose none option
Ø Click on ok

Text direction: It is used to define the text direction.

Ø Draw one text box and type the text and select it
Ø Click on format
Ø Click on text direction
Ø Choose the style
Ø Click on ok

Change case: It is used to change the sentences case.

Ø Type the text and select it
Ø Click on format
Ø Click on change case.
Ø Choose the option
o Sentence case.
o UPPER CASE
o lower case
o Title case.
o tOGGLE cASE
Ø Click on ok

Back ground: It is used to apply back ground color.

Ø Click on format
Ø Click on background
Ø Choose the color.

To remove background color:

Ø Click on format
Ø Click on background
Ø Click on no fill.

Printed water mark
Ø Click on format
Ø Click on background
Ø Click on printed water mark
Ø Choose picture water mark or text water mark
o Picture water mark (click on select picture button
o select the image location and open it
o choose scale
o Text water mark {type the text, choose option (fonts, font size, font color, layout etc.),
Ø click on apply
Ø click close


To remove printed water mark:

Ø Click on format
Ø Click on background
Ø Click on printed water mark.
Ø Choose no water mark.
Ø Click on apply
Ø Click on close

Tools Menu
To check spelling & Grammar.
First Place your cursor at the beginning of document.
Click on Tools menu.
Click on Spelling & Grammar command.
Then a spelling & Grammar dialog box appears.
Now computer will display the spelling & grammar mistakes of your document and also suggestions for them.
To correct the mistake, choose any suggestion and click on Ignore button.

Using word count command.

Select the required paragraph or text.
Click on tools menu.
Click on Word count command.
Now a message box will appear.
To close the message box, click on Close button.

To protect document.
· Click on Tools menu.
· Click on Protect document command.
· Then a dialogue box appears.
· tick on editing restriction
· click on yes enforcing protection
· Type a password in Password box.
· Click on Ok.
· Again type the same password.
· Click on Ok.
To unprotect document.
· First open the protected document.
· Click on Tools menu.
· Click on Unprotect document command.
· Then a password box appears.
· Enter your password.
· Click on Ok.

Letters and mailings: This is used to create multiple letters.


ü Click on tools
ü Click on letters and mailings
ü Click on mail merge
ü Click on “letters” button
ü Click on next button
ü Click on “use the current document”
ü Click on next button
ü Click on “type a new list” button
ü Click on “create” button
ü Click on customize button
ü Select the unused field and delete it
ü Click on ok
ü Type the data information “personal information”
ü Click on “new entry” button
ü Retype the data information
ü Click on “new entry” button
ü Click on close
ü Type the file name
ü Click on save button
ü Click on ok
ü Click on “insert merge field” button in “mail merge toolbar”
ü Select the field
ü Click on insert
ü Click on close
ü Type the letter text
ü Click on “merge to new document” in “mail merge toolbar”
ü Click on “all” button
ü Click on ok
Macro:
This option is used record the short cut keys for multiple purpose
Recording macro for cresting two fonts eg English and nepali
· Go to Tools menu.
· Choose Macro.
· Choose Record new macro and click on it.
· Click on keyboard button
· Give required shortcut by using Alt key with any letters eg alt+a
· Click on Assign.
· Click on Close.
· click on font of format menu
· choose required font eg preety
· click on ok
· click on stop recording of stop recording tool bar
· use same process to create another short cut keys for English font
· prepare the document using both short cut keys

To remove macro:

ü Click on tools
ü Click on macro
ü Click on macros
ü Select the macro name
ü Click on delete button
ü Choose yes
ü Click on close


Auto correct option: It is used to replace the character with words.

ü Click on tools
ü Click on auto correct option
ü Type the character in “replace” box
ü Type the word in “with” box
ü Click on add button
ü Click on ok


To remove word and character

ü Click on tools
ü Click on auto correct option
ü Select the word and character
ü Click on delete button
ü Click on ok


If we have problem in Nepali fonts:

ü Click on tools
ü Click on auto correct options
ü Remove the tick mark except “replace text as you type”
ü Click on “auto format” tab
ü Remove the tick mark in “smart quotes with smart quotes”
ü Click on “auto format as you type” tab
ü Remove the tick mark in “smart quotes with smart quotes”
ü Click on ok

Ctrl + A= select all
Ctrl + B= to make bold for selected text
Ctrl + C= to copy for selected text or object
Ctrl + D= to change font
Ctrl + E= for right alignment
Ctrl + F= to display find what box.
Ctrl + G= to display go to box.
Ctrl + H= to display replace box.
Ctrl + I= to make italic for selected text
Ctrl + J= to justify the paragraph
Ctrl + K= for hyperlink
Ctrl + L= for left alignment
Ctrl + M=for page margin
Ctrl + N= for new document
Ctrl + O= to open new document
Ctrl + P= to print the current document
Ctrl + R= for right alignment
Ctrl + S= to save the document
Ctrl + T= for tab
Ctrl + U= to underline for selected text
Ctrl + V=paste
Ctrl + W= to close the active document
Ctrl + X= to cut for selected text
Ctrl + Y= redo
Ctrl + Z=undo

Ø To close the program = alt+f4
Ø To open my computer = window key +e
Ø To display run box = window key + r

Ctrl +
Shift
Ø Ctrl +Shift + D = Double Underline
Ø Ctrl +Shift + P = Font Size
Ø Ctrl +Shift + F = Font Style
Ø Ctrl +Shift + (+) = Superscript (e.g. 1st ) on/off
Ø Ctrl + ( +) = Subscript (e.g. O2 ) on/off
Ø Ctrl +Shift + > = Enlarge Font size by two digits.
Ø Ctrl +Shift + < = Reduce font size by two digits.
Ø Ctrl + [ = Reduce Font size by One digit.
Ø Ctrl + ] = Enlarge Font size by One digit.
Ø Ctrl + 1 = Single space (Line)
Ø Ctrl + 2 = Double space ( Line)
Ø Ctrl + 5 = 1½ space ( Line)

Table Menu:
To insert Table
Ø Put the cursor at the required place of document.
Ø Click on Table menu.
Ø Click on Insert command.
Ø Click on Table.
Ø Then a dialogue box appears.
Ø Type the required number of rows & Columns.
Ø Choose any options from Auto fit behavior.
Ø Click on ok.

To insert rows
Ø Select the required rows where you want to insert new rows.
Ø Click on Table menu.
Ø Click on Insert command.
Ø Then click on Rows above or Rows below option.
To insert Columns
Ø Select the required columns where you want to insert new columns.
Ø Click on Table menu.
Ø Click on Insert command.
Ø Choose Columns to the left or Columns to the right option.
To delete rows\columns \table
Ø Select the rows or columns or table which you want to delete.
Ø Click on Table menu.
Ø Click on Delete command.
Ø Then click the required option.
Ø (Row\ column\table etc)
To merge cell: It is used to combine the selected cell.
Ø Select the required cells you want to merge.
Ø Click on Table menu.
Ø Click on Merge command.
To spilt cell: It is used to break the active cell in multiple cell.
Ø Select the required cells.
Ø Click on Table menu.
Ø Click on Spilt cells command.
Ø Then a dialogue box command.
Ø Type the required number of rows & columns.
Ø Click on Ok.
To spilt table: It is used to break the active table.
Ø Put the cursor at the required cell from where you want to spilt table .
Ø Click on Table menu.
Ø Click on Table command.
To Auto Format: It is used to apply the designing template in the selected table.
Ø Select the table.
Ø Click on Table menu.
Ø Click on Table Auto Format command.
Ø Then a dialogue box appears.
Ø Choose any format.
Ø Click on Ok.
To convert table to table / text to table
Ø Draw the table and fill data and select the table.
Ø Click on Table menu.
Ø Click on Convert command.
Ø Then click on table to text or text to table command a required.
Ø Select the table or text.
Ø Now a dialogue box appears.
Ø Click the required option.
Ø Click on Ok.

Formula:

Put the mousepointer in the requirement cell
Click on tale.
Click on formula
Type the formula
Click on ok

Total: - =quantity*rate
Discount: - =total*15% (as you like)
Net Pay: - =total-discount
Grand Total: - =sum(1st cell: last cell)

Micro Soft Power Point:

Power Point is presentation software, we can make a slide, design, formatting, set animation, sound, set effect in particular slide this is mostly used in display project overview, display program by Ms- Power Point, and it is developed by Microsoft Corporation USA.

How to open:
· Click on Start
· Click on Program
· Click on Micro Soft Office
· Click on Micro Soft Power Point
·
“Or”
Þ Click on Start Button
Þ Click on Run
Þ Then a dialogue box will display
Þ Type the Powerpnt
Þ Click on ok
To Open New Blank Presentation
When you run Power Point for the First time a dialogue box automatically appears.
· Choose Blank Presentation.
· Click on ok
“OR”
· Click on File menu
· Click on New Command
· Then is a dialogue box will display.
· Choose Blank Presentation.
· Click on Ok.
For Slide Layout
· When you start New Blank Presentation.
· A Slide layout box Appears
· Choose any Layout From the Box.
· Click on Ok.
To Create Presentation Using Auto Content Wizard: -
· Click on File menu.
· Click on New Command.
· Then a dialogue box will display.
· Choose Auto Content Wizard
· Click on Ok.
· Then a wizard box appears.
· Click on Next Button.
· Select any type of Presentation you want to Create.
· Click on Next Button.
· Choose the any Output Type.
· Type the Presentation Title footer text etc.
· Click on Finish Button.
To Insert New Slide.
· Click on Insert menu
· Click on New Slide Command.
· Then a slide layout box Appears.
· Choose any Layout
· Click on ok.

Slide show:
View Show: It is used to view the presentation in whole screen.
Click on Slide show
Click on view show. (F5)


Custom Animation: It is used to apply effect in selected text or object.
Check the objects and text of slide.
Click on Slide show menu.
Click on Custom Animation.
Then a dialogue box will display.
Then click on add effect tab
Choose any entry Animation
Click on ok.
Slide Transition: It is used to apply effect in background.
Click on slide show menu
Click on Slide Transition.
Then a dialogue box will display.
Choose any Transition effect.
Choose slow or fast or medium option as required,
Click on (On mouse Click) Or Automatically After) as your requirement
Set the required Timing in Seconds
If needed choose any sound effect
Click on Apply of Apply to all.
Set up show: It is used to see the entire document one after another until pressing “Esc” Key in the keyboard.

Click on slide show
Click on set up show
Put the tick mark in loop continuously until Esc Key.
Click on ok

Animation Scheme: It is used apply background and text effect at one in the slide.

Click on slide show
Click on animation scheme
Choose the effect.


Action setting: it is used to insert hyperlink and in the related slide to open another program or file
Click on required slide
Click on action button
Choose require action button
Click on hyperlink
Choose another file
Click on required file name
Click on ok
To insert sound in the slide
Click on required slide
Click on movies and sound of insert menu
Click on sound from file
Click on sound file storage location
Click on required sound file
Click on ok
Click on automatically.
Rehearse timings: it is used to insert times to the particular slides.
· Click on first slide
· Click on rehearse timings of slide show menu
· Click wait when time starts
· See the times
· Click on next, next and yes of the message box.
Slide design: it is used to get needed slide design from the design sample
Click on required slide
Click on slide design of format menu
Choose required slide design
Click on apply to selected slide.
Slide layout: it is used to choose required slide layout from the slide sample
Insert a slide from insert slide of insert menu
Click on slide layout of format menu
Click on required slide option
To insert chart in the slide
Click on required slide
Click on picture of insert menu
Click on chart
Verify the data in the sample data of chart
Use the custom animation to insert animation the chart

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